For Brand Owners
One Dashboard Across
All Your Co-Packers
Stop emailing your co-packer for status updates. Potion5 gives you real-time visibility into production, quality, inventory, and shipping across every manufacturing partner — in one view.
Sound Familiar?
Brands working with co-packers deal with the same frustrations every day.
No Visibility
You email your co-packer for production updates and wait days for a response. When’s my batch running? Did it pass QC? When does it ship? Nobody knows in real time.
Version Confusion
Which formulation version did they actually produce? Recipes circulate as spreadsheets and PDFs with no audit trail. Changes get lost in email.
Quality Data Gaps
Certificates of Analysis arrive weeks late — if at all. QC test results are shared ad-hoc. You find out about quality issues after the product ships.
Multiple Logins
Each co-packer has a different portal, or no portal at all. Managing three manufacturing partners means three systems and three workflows.
Every Co-Packer. One Dashboard.
See active production runs, shared formulations, and shipment status across your entire co-packer network in a single view. Each partner’s activity, notifications, and quality data — aggregated and organized so you never need to call for an update again.
Know the moment a batch starts, when it passes quality checks, and when product ships. View Certificates of Analysis for any run. Track production history for every formulation across every co-packer.
- Real-time run tracking with step-by-step progress
- Co-packer activity chart and performance metrics
- Notification feed for production events
- Shipment tracking with carrier and delivery status
- COA and quality data access for every batch
Your Recipes. Your Control.
Upload your formulations and share them with co-packers on your terms. Choose exactly what each partner can see — full ingredient details, or just the formulation name and category. Revoke access at any time.
Every formulation is version-controlled with immutable history. When you update an ingredient or change a target spec, your co-packers see the latest version automatically — and Potion5 flags which SOPs need regeneration.
- Per-formulation access control per co-packer
- Automatic allergen, sensitivity, and interaction analysis
- Version history with change tracking
- Secure share links for external parties
- Notifications when formulations are updated
Watch Your Batches Run — Step by Step
See exactly where your batch is in the production process across all co-packers. Every scheduled run appears on your cross-co-packer calendar with day, week, and month views.
View crew assignments, equipment allocation, and real-time step progress. When a run completes, yield data and quality results are available immediately — no waiting for a report.
- Cross-co-packer production calendar
- Step-by-step batch progress tracking
- Yield and timing data for every run
- Schedule visibility across all manufacturing partners
- Trial run oversight with approval gates
Quality Data You Don’t Have to Chase
Every QC test result for your products is accessible the moment it’s recorded — not weeks later in a PDF attachment. See pass/fail status against your formulation specifications, review out-of-spec investigations, and download Certificates of Analysis for any batch.
The QA release gate means no product ships without explicit quality sign-off. You’ll know a batch is on hold the moment it happens, not after it reaches your warehouse.
- QC test results accessible in real time
- Automatic spec comparison with pass/fail status
- Outbound COA generation from actual test data
- QA release gate prevents premature shipment
- Quality trend analysis across co-packers
Negotiate, Order, and Track — All in One Place
Receive quotes from co-packers with detailed cost breakdowns. Compare pricing across partners for the same product. Accept, reject, or counter-offer through structured workflows — not email threads.
Once a quote is accepted, it becomes an order you can track through every stage: scheduled, in production, QA hold, ready to ship, shipped. Full visibility from commitment to delivery.
- Receive and compare quotes across co-packers
- Structured negotiation with full thread history
- Order pipeline tracking from placement to delivery
- Cost transparency with itemized breakdowns
- Quote and order history across all partners
Every Co-Packer. One Dashboard.
See active production runs, shared formulations, and shipment status across your entire co-packer network in a single view. Each partner’s activity, notifications, and quality data — aggregated and organized so you never need to call for an update again.
Know the moment a batch starts, when it passes quality checks, and when product ships. View Certificates of Analysis for any run. Track production history for every formulation across every co-packer.
- Real-time run tracking with step-by-step progress
- Co-packer activity chart and performance metrics
- Notification feed for production events
- Shipment tracking with carrier and delivery status
- COA and quality data access for every batch
Your Recipes. Your Control.
Upload your formulations and share them with co-packers on your terms. Choose exactly what each partner can see — full ingredient details, or just the formulation name and category. Revoke access at any time.
Every formulation is version-controlled with immutable history. When you update an ingredient or change a target spec, your co-packers see the latest version automatically — and Potion5 flags which SOPs need regeneration.
- Per-formulation access control per co-packer
- Automatic allergen, sensitivity, and interaction analysis
- Version history with change tracking
- Secure share links for external parties
- Notifications when formulations are updated
Watch Your Batches Run — Step by Step
See exactly where your batch is in the production process across all co-packers. Every scheduled run appears on your cross-co-packer calendar with day, week, and month views.
View crew assignments, equipment allocation, and real-time step progress. When a run completes, yield data and quality results are available immediately — no waiting for a report.
- Cross-co-packer production calendar
- Step-by-step batch progress tracking
- Yield and timing data for every run
- Schedule visibility across all manufacturing partners
- Trial run oversight with approval gates
Quality Data You Don’t Have to Chase
Every QC test result for your products is accessible the moment it’s recorded — not weeks later in a PDF attachment. See pass/fail status against your formulation specifications, review out-of-spec investigations, and download Certificates of Analysis for any batch.
The QA release gate means no product ships without explicit quality sign-off. You’ll know a batch is on hold the moment it happens, not after it reaches your warehouse.
- QC test results accessible in real time
- Automatic spec comparison with pass/fail status
- Outbound COA generation from actual test data
- QA release gate prevents premature shipment
- Quality trend analysis across co-packers
Negotiate, Order, and Track — All in One Place
Receive quotes from co-packers with detailed cost breakdowns. Compare pricing across partners for the same product. Accept, reject, or counter-offer through structured workflows — not email threads.
Once a quote is accepted, it becomes an order you can track through every stage: scheduled, in production, QA hold, ready to ship, shipped. Full visibility from commitment to delivery.
- Receive and compare quotes across co-packers
- Structured negotiation with full thread history
- Order pipeline tracking from placement to delivery
- Cost transparency with itemized breakdowns
- Quote and order history across all partners
Get Started in Three Steps
Share Your Formulations
Upload your recipes and share them with your co-packers through the platform. You control what they see and can revoke access at any time.
Track Everything in Real Time
See production runs, quality results, and shipments the moment they happen. No more waiting for email updates or calling for status.
Scale Across Co-Packers
Add new manufacturing partners in minutes. Every co-packer you connect with appears in your unified dashboard — one view across your entire network.
1,000+ ingredients in our knowledge base · 120+ regulations mapped
Ready to See Your Production in Real Time?
Get started in minutes. Share your first formulation and see your co-packer's production status today.