Everything Your Facility Needs
in One Platform

Most co-packers run their business in QuickBooks, Excel, and email. Potion5 replaces the entire stack with one flow: build a quote against a customer-specific BOM with real-time cost suggestions, accept it, and convert it to a production order in one click — with a margin indicator that tells you what you'll actually make before you send it.

Per-unit COGS is computed live from real lot consumption, labor from run timings, and overhead from your line config. Three-tier BOMs handle Master → Customer → Work Order with tolling support, and reorder alerts turn into Purchase Orders in two clicks.

Scaling a recipe is more than multiplying ingredients. Potion5 handles unit conversion, validates batch size against equipment capacity, and warns you before you exceed vessel limits or create an allergen conflict — then puts your runs on a drag-and-drop calendar that knows which equipment is occupied, which lines need CIP, and which products require changeover.

Run cost is computed continuously as the batch progresses — labor from real timings, materials from real consumption — so you know your per-unit COGS the moment the batch closes, not at month-end. Yield deltas and loss alerts surface in real time so you can intervene before a bad batch becomes a wasted day.

Generic cleaning SOPs don't survive an audit. Potion5 generates CIP protocols that reference your actual equipment and the last product that ran through it — and if you're switching from a peanut-containing energy shot to a dairy-free juice, the system flags the allergen changeover and won't let you mark the line as ready until every step is logged.

Cleaning logs are signed, timestamped, and tied to the equipment record forever. Need an ad-hoc protocol? Ask the Lab Assistant for a CIP cycle for the centrifuge after a bourbon mash run, and get a step-by-step grounded in your equipment specs and the last product's residue profile.

If you own brands and work with co-packers, you know the drill: email a spreadsheet, wait days for a status update, call to check on shipments. Potion5's Brand Portal replaces that with real-time visibility — share formulations directly into your co-packer's system, get notified when a run starts, passes quality, and ships, and see a calendar across all your co-packers in one view.

The same portal works in both directions. Co-packers running 30 brands manage a separate Customer BOM, pricing, packaging spec, and quality requirements for each brand from one facility. Brand customers see only their own runs, shipments, and COAs; the co-packer sees all of them in one place.

The FDA Food Traceability Final Rule is in effect. Every facility handling food on the Traceability List must capture Critical Tracking Events with the required KDEs, available within 24 hours of an FDA request. Potion5 was built around this rule from day one — every Receiving, Transformation, and Shipping CTE is captured automatically as a side effect of running your facility.

The built-in compliance checker scans continuously and flags gaps: missing KDEs, untracked transformations, lots without traceability codes. Run a mock recall drill anytime and trace a single ingredient lot to every finished product it shipped in — in seconds, not the four hours auditors expect.

Audits are stressful because most facilities don't know what state their documentation is in until the auditor walks in. Potion5 treats audit-readiness as infrastructure: every action that affects a regulated record — signing a daily record, releasing a batch, modifying a SOP, transferring a lot — captures an electronic signature meeting FDA 21 CFR Part 11 and TTB Part 19 requirements.

Every change to every entity is logged in an immutable audit trail with user, timestamp, and before/after state. Physical inventory counts are scheduled, signed, and reconciled against the system of record — when the count doesn't match, the system requires an explanation before the variance can be accepted. Nothing slips through quietly.